BRISTOL VIEW HOME OWNERS ASSOCIATION (BVHOA)

 

DRAFT Minutes of the BVHOA Board Meeting on January 4, 2019

Meeting location/time:

·         Lynn Marino’s house 36 BVD

IN ATTENDANCE:

            Warren Knapp

Al Brault

June Glaser

Lynn Marino

Gerry Severynse (via telephone)

Lisa Beardsley (Property Manager)

 

GUESTS: None

CALL TO ORDER:

·         Made by Warren Knapp at 11:06 am

 

NEW HOMEOWNERS: None

 

SECRETARYS REPORT:

·         Motion made by Lynn Marino, seconded by June Glaser to approve minutes of November 27, 2018 meeting.

·         The motion was unanimously approved.

 

TREASURER’S REPORT:

·         Lisa Beardsley reviewed the Balance Sheet as of December 31, 2018. All were in good order.

·         She also went over Accounts Receivable Balance Summary and Profit & Loss Budget Performance (including Reserves). They all were in good order.

·         Lynn Marino made a motion to approve the Financial Statements; motion seconded by Al Brault; motion approved unanimously.

 

PROPERTY MANAGER’s REPORT:

·         Things have been quiet – variable weather conditions delayed fall cleanup. Chris Andrews and team have been completing some of the tasks delayed by early snow fall in December.

 

NEW BUSINESS:

·         SSL Certification – Upon the recommendation of our web master, Bert Stanley, The Board approved the annual charge of $79.00. This certification guarantees that our BVHOA website will be continually inspected and cannot cause damage to the visitor’s device (laptop, PC or phone).

 

·         Website – The Board will review the BVHOA website to access its ease to access the association’s (1) Declaration and Bylaws and (2) Rules and Regulations.
ACTION ITEM – the Board should review the website and make its recommendations at the next meeting.

 

·         Homeowner’s Landscaping Request – Lynn Marino prepared a short form for Lisa Beardsley to fill out when a homeowner calls in a request for a landscaping issue (tree, shrub, etc.) This will give the Board a better way to track the request until completion.

 

  • Milling and Paving of Bristol View Drive and Upper Spruce Ridge – BVHOA residents will be notified of the project prior to its inception. Work is done by Town of Perinton.

BOARD REPORTS

·         President’s Report – covered above.

 

·         VP Architecture – nothing to add.

 

·         VP Landscape

Rule Review – Pods/Dumpsters – Lynn Marino prepared a change in wording for the “Use of Storage Pods and/or Dumpsters”. After much discussion, it was agreed that the wording should be revised.
ACTION ITEM – Lynn is to make the revisions and email the changes to the Board for their final input.

 

NEXT BOARD MEETING:

·         Friday, March 8, 2019 at June Glaser’s house (31 BVD).

 

ADJOURMENT:

·         Meeting was adjourned at 12:35 pm.

 

Respectfully submitted by June Glaser, Secretary